Privacy statement

Last updated: 14 November 2026

This platform, hub.asscres.eu, is the member platform of CRES, Centro di Ricerche e Studi Europei, Rome, Italy, registered with the European Commission under OID E10048029. CRES decides what happens with your data on this platform and is the controller in the sense of the GDPR.

The platform is built and operated for CRES by LeX Consultancy B.V. (Hulsberg, the Netherlands), which acts as a processor: LeX maintains the software and the server and does not use your data for anything else.

1. What we hold

• Your account: name, e-mail address and an encrypted password. Nobody, including us, can read your password.
• Your profile: what you fill in yourself, such as a photo, your role, your languages and the themes you work on.
• Your organisation: the details on its page and in the Partner Identification Form, including its legal name, OID, address, website and the person who represents it. This is business information and it is visible to the other members.
• Your Pecha Kucha: the presentation you upload, the text taken from it and the profile built from that text.
• What you do here: event registrations and contributions, calls and responses on the marketplace, posts and comments in spaces, chat messages, badges.
• Your place on the map: coordinates derived from the address of your organisation, not from your device.
• Technical records: server logs with an IP address, the page requested and a timestamp, kept for security and troubleshooting and no longer than needed for that.

2. Why we hold it

• To run the network: to let members find each other, meet, and form partnerships.
• To administer membership, events and invoices.
• To keep the platform secure and working.
• To write to you about the network, as a member.

The legal basis is the membership agreement for everything that follows from being a member, our legitimate interest in a working and secure platform, and your consent where this statement asks for it.

3. Who else sees your data

These are all the parties outside CRES that this platform passes data to.

• Other members. Your profile, your organisation and what you post are visible to the members of this network. Your Pecha Kucha is visible to members unless you set it to private, which you can do yourself.
• The server. The platform runs on a virtual server rented from INTERNET CZ a.s. (Forpsi) in the Czech Republic, inside the European Union.
• E-mail. Messages from the platform are sent through Resend. The contents of those messages and your e-mail address pass through that service.
• AI features. The theme analysis of your Pecha Kucha and the partner suggestions use a language model at Microsoft Azure AI Foundry. This happens only after you have given explicit consent on your own Pecha Kucha page, and you can withdraw it there. Before text is sent, names, e-mail addresses and telephone numbers are removed from it. The model is not trained on your data.
• Maps. To place an organisation on the map, its address is looked up once through Nominatim, the open service of OpenStreetMap. When you open a map, the map tiles are loaded from OpenStreetMap and Esri, which means those services see your IP address.
• Fonts. The public pages outside the platform load a web font from Google Fonts, which means Google sees your IP address when you open one of them.

We do not use tracking cookies, we do not run analytics, and we do not sell or share your data with advertisers. There is nobody else.

4. Cookies

The platform sets a session cookie so you stay logged in, and remembers your language and whether you prefer the light or the dark screen. That is all. No cookie follows you to another website.

5. How long we keep it

Your account and what you posted stay as long as you are a member. When your membership ends, your account is closed; tell us if you also want it deleted, and we will remove it. What you wrote in a shared space stays readable for the other members unless you ask us to remove it. Invoices and payment records are kept for as long as the law requires.

6. Your rights

You can see, correct, export or delete your data. Most of it you can do yourself on your own profile, on the page of your organisation, and on your Pecha Kucha page, which has its own button to erase everything the AI analysis produced. For anything else, write to us.

You can also object to a particular use, withdraw a consent you gave, and complain to a data protection authority. In Italy that is the Garante per la protezione dei dati personali; you may also go to the authority in the country where you live.

7. Security

The platform runs over an encrypted connection, passwords are stored hashed, and the server is kept up to date. The database is backed up. Only the secretariat and the technical administrator can reach the administration screens, and what they can see there is limited to what the work requires.

8. Changes

When this statement changes, the date at the top changes with it. If something changes that matters to you, we will say so on the platform.

9. Contact

CRES, Centro di Ricerche e Studi Europei
Rome, Italy
OID E10048029
E-mail: info@asscres.eu